Spreadsheets don't scale past 40 kids.
Most camp directors have moved past paper, but a spreadsheet and a group text still fall apart at real numbers. Someone's building teams by hand the night before, and it holds together until walk-ups or no-shows throw the pre-built teams off, and now your staff is scrambling on camp day.
The old way
- A spreadsheet, a clipboard, and a folding table bottleneck
- Teams built by hand the night before, redone at 7am
- Parents asking staff "where's my kid's team" all day
- No real-time record of who actually showed up
The CampHQ way
- Four tablet stations check players in in under 10 seconds
- Teams auto-built and balanced the moment rosters close
- Parents pull up team and schedule from their own phone
- Live attendance and camp report ready before pickup
Everything camp day needs, nothing it doesn't.
One system for the front table, the sideline, and the parking lot.
Tablet check-in
Run up to four check-in stations at once with persistent staff logins, so registration never turns into a single-file line.
Automatic team building
A balancing engine sorts players into even teams by grade and skill the moment check-in closes, no whiteboard required.
Parent access
Families search a player by name or jersey number to see their team, daily schedule, and any add-ons, from their own phone.
Live daily schedule
Court assignments and game times update in real time for staff and families, so nobody's chasing down the next matchup.
Camp reports
Attendance, team rosters, and a post-camp report are ready to hand to your director before the last parent leaves the lot.
Add-ons and payments
Sell jerseys, meal plans, or skills sessions at registration or on-site, with payments handled through the same system.
From roster to tip-off in four steps
Set up once per camp, then let check-in day run itself.
Create the camp
Name it, set your dates and divisions, camps are coded by region and year automatically.
Open registration
Families register and pay online, or your staff checks players in on-site the day of.
Teams build themselves
Close registration and the balancing engine assigns even teams in seconds.
Run the day
Staff run four check-in stations, families follow along live, and reports write themselves.
Priced by the camp day, not by the seat.
No annual contract, no per-player fee. Pay for the days you run.
Single Day
$250 per camp day- Up to 2 check-in stations
- Automatic team building
- Parent lookup and live schedule
- End-of-day attendance report
Multi-Day Camp
$400 per day, 3+ days- Up to 4 check-in stations
- Automatic team building and rebalancing
- Parent lookup and live schedule
- Daily and full-camp reports
- On-site add-ons and payments
Tour / Series
$500 per day, custom scope- Unlimited check-in stations
- Multi-site team and schedule sync
- Custom branding for your program
- Dedicated setup and day-of support
Let's run your next camp on CampHQ.
Tell us your camp dates and expected numbers, and we'll have your check-in stations ready to go.
Book a demo